Efficiently managing survey data is a crucial part of research and analytics. If you are juggling multiple surveys and looking to consolidate them into a single Excel dataset, PaperSurvey.io offers a seamless solution. This guide explains how to use PaperSurvey.io's feature for exporting multiple surveys into one cohesive Excel spreadsheet.

Multiple Surveys - One Spreadsheet

PaperSurvey.io simplifies survey data consolidation by allowing you to export multiple surveys as a single Excel dataset. This feature is invaluable for comparing results across surveys, aggregating data, or performing meta-analyses.

How It Works

1. Column Matching:

   • Data from different surveys are aligned based on Column Headers or Question Labels.
   • For a successful export, the column headers or question labels must match exactly across surveys. This ensures that responses to identical questions are grouped in the same column.

2. Option Matching for Close-Ended Questions:

   • For questions like single-choice or multiple-choice, the options are matched based on their numeric values.
   • This ensures consistency in how responses are represented, even when surveys have varying option labels.

3. Reference Sheet for Validation:

   • Once the export is generated, the Excel file includes a Reference sheet.
   • This sheet maps option labels to their numeric values, making it easy to verify that data has been merged correctly.
   • If discrepancies are found, you can adjust the "Recoded Values" in the Reference sheet to maintain data accuracy.

Steps to Export Surveys

1. Access the Export Tool:

   • Navigate to https://www.papersurvey.io/app/settings/tools.
   • Select the "Export Multiple Surveys" option.

2. Select Surveys to Combine:

   • Choose the surveys you want to include in the export.

3. Ensure Column and Option Consistency:

   • Verify that column headers or question labels match across the selected surveys.
   • For close-ended questions, ensure that numeric values for options are consistent.

4. Generate the Export:

   • Click "Export" to create the consolidated Excel file.
   • Review the Reference sheet to validate the matching of option labels and numeric values.

5. Adjust Recoded Values If Needed:

   • Open the Reference sheet in the exported file.
   • Edit the "Recoded Values" column to fix any mismatches in the option labels or numeric values.

Benefits of Using Multi-Survey Data Export

• Time Savings: Avoid manual data aggregation from multiple similar surveys.
• Accuracy: Automatic column and option matching reduce errors.
• Flexibility: Adjust recoded values for custom datasets.
• User-Friendly Interface: Simple navigation for seamless exports.

Use Cases

1. Research Studies:

   • Combine data from surveys conducted at different times or locations.
   • Align questions to analyze trends or patterns.

2. Customer Feedback:

   • Aggregate feedback from multiple campaigns.
   • Ensure consistent reporting by standardizing question labels and numeric values.

3. Educational Surveys:

   • Consolidate results from surveys across different classes or sessions.

By leveraging PaperSurvey.io's export feature, you can streamline your survey data workflow and focus more on analysis rather than data management.